**Anti-Bullying and Harassment Policy for HSS Group Ltd**
**Effective Date:** February 17, 2025
**Purpose**
HSS Group Ltd is dedicated to fostering a work environment that is free from bullying, harassment, and discrimination. This policy outlines our commitment to preventing and addressing such behaviors, ensuring a respectful, inclusive, and safe workplace for all employees, contractors, and stakeholders.
**Scope**
This policy applies to all employees, contractors, and stakeholders of HSS Group Ltd, covering all work-related activities, interactions, and communications, both within and outside the workplace.
**1. Definitions**
- **Bullying:** Repeated, unreasonable behavior directed towards an individual or group that creates a risk to health and safety. This includes verbal, physical, social, or psychological abuse.
- **Harassment:** Unwanted conduct related to a protected characteristic that violates an individual's dignity or creates an intimidating, hostile, degrading, humiliating, or offensive environment. This may include sexual harassment, racial harassment, and other forms of discriminatory behavior.
**2. Objectives**
- **Promote Respect and Dignity:** Foster a workplace culture that promotes respect, dignity, and equality for all individuals.
- **Prevent Bullying and Harassment:** Implement proactive measures to prevent bullying and harassment through education, training, and clear communication.
- **Provide Support and Guidance:** Offer support and guidance to individuals affected by bullying and harassment, ensuring they feel safe to report incidents.
- **Ensure Legal Compliance:** Comply with all relevant laws and regulations regarding bullying and harassment, including the Equality Act 2010.
**3. Responsibilities**
**Management Responsibilities:**
- **Leadership and Commitment:** Demonstrate a strong commitment to preventing bullying and harassment by setting a positive example and promoting a culture of respect.
- **Policy Implementation:** Ensure this policy is effectively implemented, communicated, and enforced throughout the organization.
- **Training and Awareness:** Provide regular training and resources to employees on recognizing, preventing, and addressing bullying and harassment.
- **Monitoring and Evaluation:** Regularly monitor the work environment and evaluate the effectiveness of the policy and related procedures.
**Employee Responsibilities:**
- **Respectful Conduct:** Treat all colleagues with respect and dignity, refraining from any behavior that could be perceived as bullying or harassment.
- **Reporting Incidents:** Promptly report any instances of bullying or harassment to a manager, HR representative, or designated officer.
- **Supportive Environment:** Contribute to a supportive and inclusive workplace culture by encouraging open dialogue and mutual respect.
**4. Reporting and Investigation Procedures**
- **Reporting Mechanism:** Employees can report bullying or harassment through various channels, including speaking directly to a manager, contacting HR, or using a confidential reporting system.
- **Investigation Process:** All reports of bullying and harassment will be taken seriously and investigated promptly and thoroughly. The investigation will be conducted impartially, ensuring confidentiality and fairness for all parties involved.
- **Resolution and Actions:** Appropriate actions will be taken based on the investigation findings, which may include disciplinary measures, mediation, or other remedial actions to address and resolve the issue.
**5. Support and Resources**
- **Employee Assistance Program (EAP):** Provide access to confidential counseling and support services for employees affected by bullying or harassment.
- **Training Programs:** Conduct regular training sessions on recognizing, preventing, and addressing bullying and harassment, tailored to different roles and levels within the organization.
- **Mediation Services:** Offer mediation services to help resolve conflicts and restore positive working relationships where appropriate.
**6. Monitoring and Review**
- **Policy Review:** This policy will be reviewed annually or as needed to ensure its effectiveness and alignment with legal requirements and best practices.
- **Feedback and Improvement:** Actively seek feedback from employees on the policy and its implementation to identify areas for improvement and ensure continuous enhancement.
**7. Legal Compliance**
HSS Group Ltd is committed to complying with all applicable laws and regulations related to bullying and harassment, including the Equality Act 2010, and will take all necessary steps to ensure compliance.
**Contact Information**
For questions, concerns, or to report bullying or harassment, please contact:
HSS Group Ltd
Email: info@hsservices.co.uk
Phone:03303320091