Health & Safety Policy

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**Effective Date:** February  2025

**Purpose**

HSS Group Ltd is committed to ensuring the highest standards of health and safety for all employees, contractors, clients, and visitors. This policy outlines our comprehensive approach to creating a safe working environment by detailing responsibilities, procedures, and our commitment to continuous improvement and compliance with all relevant legislation.

**Scope**

This policy applies to all employees, contractors, and visitors at HSS Group Ltd, encompassing all activities and locations under the company's control.

**1. Health and Safety Objectives**

- **Accident and Incident Prevention:** Implement proactive measures to minimize the risk of accidents, injuries, and occupational illnesses.

- **Regulatory Compliance:** Ensure compliance with all relevant health and safety legislation, regulations, and industry standards.

- **Safety Culture Promotion:** Cultivate a culture of safety through continuous education, training, and employee engagement.

**2. Responsibilities**

**Management Responsibilities:**

- **Leadership and Commitment:** Demonstrate commitment to health and safety by integrating it into business strategies and providing necessary resources and support.

- **Risk Assessment and Control:** Conduct comprehensive risk assessments to identify potential hazards and implement effective control measures to mitigate risks.

- **Policy Review and Update:** Regularly review and update the health and safety policy to ensure it reflects current practices, legal requirements, and industry best practices.

**Employee Responsibilities:**

- **Adherence to Procedures:** Comply with all health and safety procedures and instructions provided by the company.

- **Hazard Reporting:** Promptly report any unsafe conditions, equipment, or practices to their supervisor.

- **Training Participation:** Attend all required health and safety training sessions and actively apply learned practices in daily activities.

- **Personal Responsibility:** Take personal responsibility for their own health and safety and that of others who may be affected by their actions.

**Contractor and Visitor Responsibilities:**

- **Compliance:** Adhere to all health and safety procedures and instructions while on company premises.

- **Immediate Reporting:** Notify a company representative of any health and safety concerns or incidents immediately.

**3. Health and Safety Procedures**

- **Risk Management:** Implement a structured approach to identifying, assessing, and controlling risks associated with workplace activities. This includes regular updates to risk assessments and the implementation of control measures.

- **Emergency Preparedness and Response:** Develop and maintain comprehensive emergency response plans, including fire evacuation procedures, first aid provisions, and regular emergency drills to ensure readiness.

- **Incident Reporting and Investigation:** Establish a clear procedure for reporting and investigating accidents, incidents, and near-misses to identify root causes and implement corrective actions to prevent recurrence.

- **Health and Safety Training:** Provide ongoing training and resources to employees on health and safety practices, including the correct use of personal protective equipment (PPE), safe work procedures, and emergency protocols.

**4. Health and Safety Communication**

- **Information Dissemination:** Ensure timely and effective communication of health and safety information through meetings, digital platforms, and training sessions.

- **Employee Consultation and Involvement:** Engage employees in health and safety discussions and decision-making processes to encourage feedback and foster a collaborative safety culture.

**5. Monitoring and Review**

- **Performance Monitoring and Auditing:** Regularly monitor health and safety performance through inspections, audits, and employee feedback to identify areas for improvement.

- **Continuous Improvement:** Utilize findings from audits and feedback to implement changes that enhance health and safety practices and outcomes.

**6. Legal Compliance and Standards**

HSS Group Ltd is committed to complying with all applicable health and safety laws and regulations, including the Health and Safety at Work Act 1974, and maintaining alignment with industry best practices and standards.

**7. Policy Review and Continuous Improvement**

This policy will be reviewed annually or as necessary to ensure its effectiveness and compliance with legal requirements. Any changes will be communicated to all employees and stakeholders to ensure awareness and understanding.

**8. Resources and Support**

- **Health and Safety Officer:** Designate a Health and Safety Officer responsible for overseeing the implementation of this policy and providing support to employees.

- **Access to Information:** Ensure all employees have access to relevant health and safety information, including policies, procedures, and training materials.

**9. Health and Wellbeing**

- **Occupational Health Services:** Provide access to occupational health services to support employee health and wellbeing.

- **Mental Health Support:** Promote mental health awareness and provide resources and support for employees experiencing mental health challenges.

**Contact Information**

For questions or concerns regarding this policy, please contact:

HSS Group Ltd  

Email: info@hsservices.co.uk

Phone: 03303320091