Menopause Policy

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**Menopause Policy for HSS Group Ltd**

**Effective Date:** February, 2025

**Purpose**

HSS Group Ltd is committed to supporting employees experiencing menopause by creating an inclusive and supportive work environment. This policy outlines the company's approach to understanding, accommodating, and assisting employees during this stage of life.

**Scope**

This policy applies to all employees at HSS Group Ltd, recognizing that menopause can affect individuals differently and that support should be tailored to meet diverse needs.

**1. Objectives**

- **Raise Awareness:** Increase understanding and awareness of menopause and its potential impact on employees.

- **Provide Support:** Offer practical support and adjustments to employees experiencing menopause.

- **Promote Inclusivity:** Foster an inclusive workplace culture where employees feel comfortable discussing menopause and seeking support.

- **Ensure Compliance:** Adhere to relevant employment laws and best practices regarding menopause support in the workplace.

**2. Responsibilities**

**Management Responsibilities:**

- **Leadership and Commitment:** Demonstrate a commitment to supporting employees experiencing menopause by promoting awareness and understanding.

- **Training and Development:** Provide training for managers and employees to increase awareness of menopause and its impact on the workplace.

- **Policy Implementation:** Ensure the effective implementation and communication of this policy across the organization.

**Employee Responsibilities:**

- **Open Communication:** Employees are encouraged to communicate their needs and seek support from their line manager or HR.

- **Respectful Conduct:** Treat colleagues experiencing menopause with empathy and respect, fostering a supportive work environment.

**3. Support and Adjustments**

- **Flexible Working Arrangements:** Offer flexible working options, such as altered start and finish times or remote working, to accommodate symptoms.

- **Workplace Adjustments:** Make reasonable adjustments to the work environment, such as providing fans, access to rest areas, or adjustments to uniforms.

- **Access to Support Services:** Provide access to Employee Assistance Programs (EAP) and other support resources for advice and counseling.

- **Health and Wellbeing Initiatives:** Promote health and wellbeing initiatives that support employees experiencing menopause, such as stress management workshops and health screenings.

**4. Menopause First Aiders**

- **Training Commitment:** By 2026, HSS Group Ltd aims to train four personnel as Menopause First Aiders to provide immediate support and guidance to employees experiencing menopause-related challenges.

**5. Communication and Awareness**

- **Information Sharing:** Disseminate information about menopause through internal communications, workshops, and educational resources.

- **Open Dialogue:** Encourage open discussions about menopause, reducing stigma and creating a supportive atmosphere for all employees.

**6. Monitoring and Review**

- **Feedback and Evaluation:** Gather feedback from employees on the effectiveness of menopause support and make improvements where necessary.

- **Regular Review:** Review this policy annually or as needed to ensure its relevance and effectiveness.

**7. Legal Compliance**

HSS Group Ltd is committed to complying with all applicable laws and regulations related to menopause support in the workplace, ensuring that all employees are treated fairly and with respect.

**Contact Information**

For questions, concerns, or to discuss support related to menopause, please contact:

HSS Group Ltd  

Email: info@hsservices.co.uk

Phone:03303320091