Body Camera Usage Policy for HSS Group Ltd
Effective Date: February 2025
Purpose
This policy outlines the protocol for the deployment and use of body-worn cameras by personnel at HSS Group Ltd. It aims to bolster security operations, ensure personnel and client safety, and uphold transparency and accountability within our services.
Scope
This policy is applicable to all employees and contractors of HSS Group Ltd who are authorized to operate body cameras during the execution of their duties.
1. Objectives
- Establish clear, standardized procedures for body camera usage.
- Ensure compliance with applicable legal and regulatory frameworks.
- Safeguard the privacy and rights of individuals recorded by body cameras.
- Enhance the overall security and safety of our operations.
2. Body Camera Use
- Authorization: Only personnel who have received comprehensive training and authorization from management are permitted to use body cameras. Authorization is documented in the employee's personnel file.
- Activation: Body cameras must be activated during all operational activities, including but not limited to:
- Routine patrols
- Alarm response scenarios
- Client interactions
- Incident investigations
- Deactivation: Cameras should be deactivated during non-operational periods, such as during breaks or personal conversations, unless recording is necessary for evidence collection.
3. Recording Protocols
- Notification: Personnel should, where practicable, inform individuals that recording is taking place, provided that this does not compromise safety or operational integrity.
- Continuous Recording: Once activated, cameras should record continuously until the operation or incident has concluded.
- Privacy Considerations: Personnel must avoid recording in areas where there is a reasonable expectation of privacy, such as restrooms or changing facilities, unless responding to an incident requiring documentation.
4. Data Management
- Storage: All recordings will be securely stored in compliance with data protection regulations. Access to these recordings is restricted to authorized personnel only.
- Retention: Recordings will be retained for a minimum period of [insert time frame, e.g., 30 days], unless they are required for ongoing investigations or legal proceedings.
- Access and Review: Access to recorded footage is limited to authorized personnel for legitimate business purposes, such as incident review, training, or legal compliance.
5. Compliance and Accountability
- Training: Personnel authorized to use body cameras will undergo training covering operational procedures, legal considerations, and policy compliance.
- Audits: Regular audits will be conducted to ensure adherence to this policy and to identify potential areas for improvement.
- Disciplinary Measures: Failure to comply with this policy may result in disciplinary action, up to and including termination of employment.
6. Legal and Regulatory Compliance
HSS Group Ltd is committed to adhering to all relevant laws and regulations concerning the use of body cameras, including data protection and privacy legislation.
7. Policy Review
This policy will undergo an annual review or as needed to ensure its continued relevance and effectiveness. Any amendments will be communicated promptly to all personnel.
Contact Information
For any inquiries or concerns regarding this policy, please contact:
HSS Group Ltd
Email: info@hsservices.co.uk
Phone: 03303320091