First Aid Policy

---

**First Aid Policy for HSS Group Ltd**

**Effective Date:** February 13th, 2025

**Purpose**

HSS Group Ltd is committed to ensuring the health, safety, and wellbeing of all employees, clients, and visitors. This First Aid Policy outlines the procedures, responsibilities, and resources necessary to provide effective first aid and emergency care in the workplace, promoting a safe and responsive environment.

**Scope**

This policy applies to all employees, contractors, and visitors at HSS Group Ltd, covering all work sites and locations where the company operates, including office spaces, field operations, and remote sites.

**1. Objectives**

- **Prompt and Effective Response:** Ensure a prompt and effective response to any injuries or medical emergencies that occur in the workplace, minimizing harm and facilitating recovery.

- **Adequate Resources and Training:** Provide adequate first aid resources, including trained personnel, equipment, and facilities, to address potential health and safety risks.

- **Regulatory Compliance:** Adhere to all relevant health and safety regulations and standards, including the Health and Safety (First Aid) Regulations 1981, ensuring compliance and best practices.

**2. First Aid Arrangements**

- **Designation of First Aiders:** Designate and train a sufficient number of First Aiders across all work sites to ensure coverage during all operational hours. First Aiders will be certified through accredited training programs and undergo regular refresher training to maintain their skills.

- **Provision of First Aid Kits:** Ensure that well-stocked first aid kits are strategically located at all work sites, easily accessible to employees and First Aiders. Kits will be regularly checked and replenished to ensure they contain the necessary supplies, including bandages, antiseptics, and medical gloves.

- **Establishment of First Aid Facilities:** Provide appropriate first aid facilities, including designated first aid rooms or areas, equipped with necessary supplies and equipment to administer care in a safe and hygienic environment. Facilities should be clearly marked and accessible to all employees.

**3. Roles and Responsibilities**

**Management Responsibilities:**

- **Policy Implementation and Oversight:** Ensure the effective implementation and communication of this policy across the organization, providing leadership and oversight to maintain high standards of first aid care.

- **Training and Support for First Aiders:** Provide the necessary training, resources, and support for First Aiders, ensuring they are equipped to perform their duties effectively. This includes access to updated training materials and professional development opportunities.

- **Monitoring and Evaluation:** Regularly monitor and evaluate first aid arrangements, conducting audits and assessments to ensure they remain effective and compliant with legal requirements. Address any identified gaps or areas for improvement promptly.

**First Aider Responsibilities:**

- **Immediate and Competent Care:** Provide immediate first aid care to injured or ill individuals, assessing the situation and administering appropriate treatment based on established protocols and training.

- **Accurate Record Keeping:** Maintain accurate and confidential records of all first aid incidents, including details of the injury or illness, treatment provided, and any follow-up actions required. Records should be stored securely and reviewed periodically to identify trends or areas for improvement.

- **Maintenance of Equipment:** Ensure that first aid kits and equipment are well-stocked, in good condition, and readily available. Report any deficiencies or issues to management for prompt resolution.

**Employee Responsibilities:**

- **Awareness and Compliance:** Be aware of the location of first aid kits, facilities, and personnel, and comply with first aid procedures. Participate in first aid training and awareness sessions as required.

- **Timely Reporting:** Report any injuries, illnesses, or medical emergencies to a First Aider or supervisor immediately, providing accurate and complete information to facilitate an effective response.

**4. Emergency Procedures**

- **Emergency Contact Information:** Maintain a list of emergency contacts, including local medical facilities, emergency services, and internal contacts, ensuring it is accessible to all employees. Update the list regularly to reflect any changes.

- **Clear Communication Channels:** Establish and maintain clear communication channels for reporting and responding to emergencies, ensuring that all employees know how to access assistance quickly and efficiently.

**5. Monitoring and Review**

- **Regular Policy Review:** This policy will be reviewed annually or as needed to ensure its effectiveness, relevance, and alignment with legal requirements and best practices. Reviews will consider feedback from employees, First Aiders, and external experts.

- **Feedback and Continuous Improvement:** Encourage feedback from employees, First Aiders, and stakeholders to identify areas for improvement and ensure continuous enhancement of first aid practices. Implement changes based on feedback and lessons learned from incidents.

**6. Legal Compliance**

HSS Group Ltd is committed to complying with all applicable laws and regulations related to first aid and workplace safety, ensuring that our operations meet the highest standards of care and preparedness. This includes adherence to the Health and Safety at Work Act 1974 and other relevant legislation.

**Contact Information**

For questions, concerns, or to discuss first aid-related matters, please contact:

Email: info@hsservices.co.uk

Phone: 03303320091